Free Security Deposit Receipt Template
Use this Security Deposit Receipt template to give clear, professional proof of payment. Start from realistic sample details, adjust them to your situation, and download a PDF to send or print.
Opens the free receipt generator with these sample items — edit everything.
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- No.
- RCT-0042
- Date paid
- Nov 2, 2026
| Description | Qty | Price | Amount |
|---|---|---|---|
| Security deposit — 12 Elm St, Apt 4B (lease starting Dec 1, 2026) | 1 | $1,450.00 | $1,450.00 |
| Key deposit — 2 sets of keys and 1 fob | 1 | $50.00 | $50.00 |
What to include on a Security Deposit Receipt
Every document should cover the basics on the left. The items on the right are specific to this type.
- The word "Receipt" and a unique receipt number
- Your name or business name and contact details
- The payer's name
- Date the payment was received
- What the payment was for
- Amount paid, currency and any tax included
- Payment method
- Balance remaining, if it was a partial payment
Specific to a Security Deposit Receipt
- Landlord and tenant names and contact details
- Rental property address and lease start date
- Deposit amount and date received
- Where the deposit is held, if local law requires it (bank or protection scheme)
- Conditions for deductions and the deadline for return
- Reference to the move-in condition report
Tips for your Security Deposit Receipt
- Many jurisdictions cap deposit amounts and set deadlines for returning them — check the rules for your state or country before you collect.
- Some places, such as Massachusetts, require landlords to give a written receipt for a security deposit; in England, deposits for most assured shorthold tenancies must be protected in an approved scheme within 30 days.
- Complete a dated move-in inspection with photos and reference it on the receipt — it is your best evidence for any later deduction.
- Issue the deposit receipt separately from rent receipts so the two are never confused.
Frequently asked questions
Can a landlord keep the deposit for normal wear and tear?
Generally no. Deposits typically cover unpaid rent and damage beyond normal wear and tear. Exact rules depend on local landlord-tenant law.
Does a security deposit earn interest?
In some jurisdictions landlords must hold deposits in an interest-bearing account or pay interest to the tenant; in many others they do not. Check your local law.
Is a security deposit taxable income for the landlord?
In many tax systems, a refundable deposit is not income when received, but amounts kept (for example for damage) become income. Confirm with a tax adviser.
This template and guidance are general information, not legal or tax advice. Requirements vary by country, state and industry — check local rules for your situation.
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