Freelance Writer Invoice Template
Bill your clients professionally with this free Freelance Writer invoice template. It comes pre-filled with typical line items — edit them, add your logo and download a PDF in under a minute. Everything runs in your browser, so your client data stays private.
Typical billing: Per item / unitPrice each unit — per piece, session, guest, word or mile — and let the quantities do the math.
Opens the free generator with these sample items pre-filled.
Free · No sign-up · PDF download
- Invoice #
- INV-0042
- Issue date
- Nov 2, 2026
- Due date
- Nov 16, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Blog article, 1,500 words, SEO-optimized | 4 | $225.00 | $900.00 |
| Website copy — home & about pages | 1 | $600.00 | $600.00 |
| Email newsletter copy | 2 | $150.00 | $300.00 |
| Keyword & topic research (hours) | 3 | $60.00 | $180.00 |
What to include on your Freelance Writer invoice
Every invoice should make it effortless for the client to understand what they are paying for — and to pay it.
- Your business name, logo and contact details
- Client name, company and billing address
- A unique, sequential invoice number
- Issue date and payment due date
- Itemized services or products with quantity, rate and amount
- Subtotal, any discounts, tax and the total due
- Payment terms and accepted payment methods
- Your tax ID or VAT number, if you are registered
Specific to Freelance Writer invoices
- Article titles and word counts
- Publication or campaign name
- Rights granted (e.g. first rights, full transfer)
Freelance Writer invoicing tips
- Name each piece on its own line (title or working title, word count) so the editor can match it to what was published.
- Decide whether you charge per word, per piece or per hour — and write the rate on the invoice so there are no surprises on longer pieces.
- Include a kill fee in your terms (commonly 25–50%) for pieces that are cancelled after you have started.
- Specify the rights you are granting (e.g. first publication rights or full copyright transfer) and that they take effect on payment.
- Bill research, interviews and extra revision rounds separately if they go beyond the brief.
Recommended payment terms
Whatever you choose, agree on the terms before you start, write the exact due date and late-payment policy on the invoice, and send it as soon as the work (or milestone) is delivered.
General information, not legal or tax advice. Invoicing and tax requirements vary by country, state and industry.
Frequently asked questions
Is this Freelance Writer invoice template free?
Yes. BillKit is free to use with no sign-up. Fill in the template, download it as a PDF and send it to your client. Your data is processed in your browser and never uploaded to our servers.
What should I put on my Freelance Writer invoice?
At minimum: your details, the client's details, a unique invoice number, issue and due dates, itemized services with rates, the total and your payment terms. For Freelance Writer invoices it also helps to include: Article titles and word counts, Publication or campaign name, and Rights granted (e.g. first rights, full transfer).
What payment terms are typical for Freelance Writer invoices?
A common setup is: Net 15 on delivery; kill fee for cancelled work. Choose terms that fit the size of the job and your relationship with the client, and always put the exact due date on the invoice.
Should I bill by the hour, per project or per item?
For Freelance Writer invoices, pricing per unit is most common — per piece, session, guest, word or mile. Put the unit in the description, the count in the quantity column and your unit price in the rate column.
Can I change the currency, add tax or use my own logo?
Yes. The generator supports 150+ currencies, tax/VAT lines, discounts and your own logo. The sample on this page uses USD only as an example.
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