Graphic Designer Invoice Template
Bill your clients professionally with this free Graphic Designer invoice template. It comes pre-filled with typical line items — edit them, add your logo and download a PDF in under a minute. Everything runs in your browser, so your client data stays private.
Typical billing: Per projectQuote a fixed price per project or milestone and invoice when each stage is delivered.
Opens the free generator with these sample items pre-filled.
Free · No sign-up · PDF download
- Invoice #
- INV-0042
- Issue date
- Nov 2, 2026
- Due date
- Nov 16, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Logo design — 3 initial concepts | 1 | $900.00 | $900.00 |
| Brand style guide (colors, typography, usage) | 1 | $450.00 | $450.00 |
| Business card design (front & back) | 1 | $150.00 | $150.00 |
| Additional revision round | 2 | $75.00 | $150.00 |
What to include on your Graphic Designer invoice
Every invoice should make it effortless for the client to understand what they are paying for — and to pay it.
- Your business name, logo and contact details
- Client name, company and billing address
- A unique, sequential invoice number
- Issue date and payment due date
- Itemized services or products with quantity, rate and amount
- Subtotal, any discounts, tax and the total due
- Payment terms and accepted payment methods
- Your tax ID or VAT number, if you are registered
Specific to Graphic Designer invoices
- Deliverables and file formats
- Number of revision rounds included
- Usage rights / license granted on payment
Graphic Designer invoicing tips
- State how many revision rounds the fee includes and bill extra rounds as a separate line item.
- Make it clear that copyright or usage rights transfer only after the invoice is paid in full.
- Pass through stock photos, fonts and printing costs as separate lines so the client sees what is design time and what is third-party cost.
- Take a 50% deposit before starting brand work — concept work is the most time-consuming part and the easiest to walk away from.
- Hold back final source files (AI, PSD, Figma) until final payment and say so on the invoice.
Recommended payment terms
Whatever you choose, agree on the terms before you start, write the exact due date and late-payment policy on the invoice, and send it as soon as the work (or milestone) is delivered.
General information, not legal or tax advice. Invoicing and tax requirements vary by country, state and industry.
Frequently asked questions
Is this Graphic Designer invoice template free?
Yes. BillKit is free to use with no sign-up. Fill in the template, download it as a PDF and send it to your client. Your data is processed in your browser and never uploaded to our servers.
What should I put on my Graphic Designer invoice?
At minimum: your details, the client's details, a unique invoice number, issue and due dates, itemized services with rates, the total and your payment terms. For Graphic Designer invoices it also helps to include: Deliverables and file formats, Number of revision rounds included, and Usage rights / license granted on payment.
What payment terms are typical for Graphic Designer invoices?
A common setup is: 50% deposit, balance due before final files are delivered. Choose terms that fit the size of the job and your relationship with the client, and always put the exact due date on the invoice.
Should I bill by the hour, per project or per item?
For Graphic Designer invoices, a fixed price per project is most common. Split large jobs into milestones or phases and invoice each one when it is delivered. Bill out-of-scope requests as separate lines.
Can I change the currency, add tax or use my own logo?
Yes. The generator supports 150+ currencies, tax/VAT lines, discounts and your own logo. The sample on this page uses USD only as an example.
Ready to send your Graphic Designer invoice?
Create it in under a minute — free, private, no sign-up.
Create invoice now