Wedding Planner Invoice Template
Bill your clients professionally with this free Wedding Planner invoice template. It comes pre-filled with typical line items — edit them, add your logo and download a PDF in under a minute. Everything runs in your browser, so your client data stays private.
Typical billing: Per projectQuote a fixed price per project or milestone and invoice when each stage is delivered.
Opens the free generator with these sample items pre-filled.
Free · No sign-up · PDF download
- Invoice #
- INV-0042
- Issue date
- Nov 2, 2026
- Due date
- Nov 16, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full wedding planning package | 1 | $4,500.00 | $4,500.00 |
| Additional day-of coordinator | 1 | $400.00 | $400.00 |
| Rehearsal coordination | 1 | $300.00 | $300.00 |
| Vendor sourcing & contract review | 1 | $350.00 | $350.00 |
What to include on your Wedding Planner invoice
Every invoice should make it effortless for the client to understand what they are paying for — and to pay it.
- Your business name, logo and contact details
- Client name, company and billing address
- A unique, sequential invoice number
- Issue date and payment due date
- Itemized services or products with quantity, rate and amount
- Subtotal, any discounts, tax and the total due
- Payment terms and accepted payment methods
- Your tax ID or VAT number, if you are registered
Specific to Wedding Planner invoices
- Wedding date and venue
- Payment schedule with amounts paid
- Overtime rate
Wedding Planner invoicing tips
- Spread payments over a schedule (retainer at booking, installments, final balance 2–4 weeks before the wedding).
- Show every payment already received as a credit line so the couple sees the remaining balance clearly.
- Clarify whether you collect vendor payments or vendors invoice the couple directly.
- State your policy on overtime past the contracted hours on the wedding day.
- Make the retainer non-refundable and say so — you are turning away other couples for that date.
Recommended payment terms
Whatever you choose, agree on the terms before you start, write the exact due date and late-payment policy on the invoice, and send it as soon as the work (or milestone) is delivered.
General information, not legal or tax advice. Invoicing and tax requirements vary by country, state and industry.
Frequently asked questions
Is this Wedding Planner invoice template free?
Yes. BillKit is free to use with no sign-up. Fill in the template, download it as a PDF and send it to your client. Your data is processed in your browser and never uploaded to our servers.
What should I put on my Wedding Planner invoice?
At minimum: your details, the client's details, a unique invoice number, issue and due dates, itemized services with rates, the total and your payment terms. For Wedding Planner invoices it also helps to include: Wedding date and venue, Payment schedule with amounts paid, and Overtime rate.
What payment terms are typical for Wedding Planner invoices?
A common setup is: Non-refundable retainer, installments, balance due 30 days before the event. Choose terms that fit the size of the job and your relationship with the client, and always put the exact due date on the invoice.
Should I bill by the hour, per project or per item?
For Wedding Planner invoices, a fixed price per project is most common. Split large jobs into milestones or phases and invoice each one when it is delivered. Bill out-of-scope requests as separate lines.
Can I change the currency, add tax or use my own logo?
Yes. The generator supports 150+ currencies, tax/VAT lines, discounts and your own logo. The sample on this page uses USD only as an example.
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