Auto Repair Invoice Template
Bill your clients professionally with this free Auto Repair invoice template. It comes pre-filled with typical line items — edit them, add your logo and download a PDF in under a minute. Everything runs in your browser, so your client data stays private.
Typical billing: Fees + time + materialsCombine fixed fees, hourly time and materials or expenses, each on its own line.
Opens the free generator with these sample items pre-filled.
Free · No sign-up · PDF download
- Invoice #
- INV-0042
- Issue date
- Nov 2, 2026
- Due date
- Nov 16, 2026
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Front brake pads & rotors (parts) | 1 | $189.00 | $189.00 |
| Labor — brake service (book hours) | 1.8 | $125.00 | $225.00 |
| Synthetic oil change & filter | 1 | $79.00 | $79.00 |
| Shop supplies & disposal | 1 | $15.00 | $15.00 |
What to include on your Auto Repair invoice
Every invoice should make it effortless for the client to understand what they are paying for — and to pay it.
- Your business name, logo and contact details
- Client name, company and billing address
- A unique, sequential invoice number
- Issue date and payment due date
- Itemized services or products with quantity, rate and amount
- Subtotal, any discounts, tax and the total due
- Payment terms and accepted payment methods
- Your tax ID or VAT number, if you are registered
Specific to Auto Repair invoices
- Vehicle year, make, model, VIN
- Odometer reading
- Part numbers and type (OEM/aftermarket/used)
Auto Repair invoicing tips
- Record the vehicle year, make, model, VIN and odometer reading on every repair invoice.
- List each part with part number and whether it is new, OEM, aftermarket or used — many states require this.
- Bill labor by book time or actual hours, and say which on the invoice.
- Get written authorization before exceeding the estimate, and reference it on the invoice.
- State your parts and labor warranty (e.g. 12 months / 12,000 miles).
Recommended payment terms
Whatever you choose, agree on the terms before you start, write the exact due date and late-payment policy on the invoice, and send it as soon as the work (or milestone) is delivered.
General information, not legal or tax advice. Invoicing and tax requirements vary by country, state and industry.
Frequently asked questions
Is this Auto Repair invoice template free?
Yes. BillKit is free to use with no sign-up. Fill in the template, download it as a PDF and send it to your client. Your data is processed in your browser and never uploaded to our servers.
What should I put on my Auto Repair invoice?
At minimum: your details, the client's details, a unique invoice number, issue and due dates, itemized services with rates, the total and your payment terms. For Auto Repair invoices it also helps to include: Vehicle year, make, model, VIN, Odometer reading, and Part numbers and type (OEM/aftermarket/used).
What payment terms are typical for Auto Repair invoices?
A common setup is: Due on pickup. Choose terms that fit the size of the job and your relationship with the client, and always put the exact due date on the invoice.
Should I bill by the hour, per project or per item?
Auto Repair invoices usually combine fixed fees, time and materials. Put each on its own line — services, hourly labor, materials or pass-through costs — so the client sees exactly what they are paying for.
Can I change the currency, add tax or use my own logo?
Yes. The generator supports 150+ currencies, tax/VAT lines, discounts and your own logo. The sample on this page uses USD only as an example.
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